Technology Training For Swansea Teachers

We are often asked to send someone a document, spreadsheet or even a picture that we created on our computer. Here’s how you do it, in 5 easy steps:

1. With Entourage open, click on “new” to compose a new email. Write the person’s email address in the “to” box and a description of your email in the “subject” box.

2. At the top of the box you’ll see a small icon, or picture, of a paper clip. It’s to the right of the trash can. Click on the paper clip icon.

3. Now, you have to find your document. You are the only one who knows where it is and what you called it. Is it on your desktop? Is it in a folder? I think you’ll be able to see how to search for your document in this box. When you do find it, click on “open” in the lower right corner of the box.

4. If you did it correctly, you should see the name of the attachment under the subject box and next to the word attachment.

5. Now, you may write your email. It’s a good idea to explain what is in the attachment for your recipient.

If you are using other email programs like Outlook, Yahoo or Hotmail, the process is similar. There is usually a paper clip icon somewhere in a new mail message to get you started. Sometimes, you have to click on the word “attach” after you find the document, instead of “open” as in Entourage.

We often find the need to send email messages to specific groups of people. For instance, maybe you want to send an email to all third grade teachers. This is called a distribution list and they are easy to set up.

When Entourage is open click on the address book icon. Then, click on “add group” at the top of the page. You will then need to give your group a name (third grade teachers). After naming the group click on “add” in the top left. This is where you find all the addresses for all the people in your group. Add them one at a time and when you are completely finished adding names click on the “save” icon at the top–it looks like a floppy disk.

So, when you want to write to those third grade teachers simply open a new email page, go to “contacts” and choose “address book on my computer”. You will find the third grade group there.

When viewing your folders, click on “Public Folders”. Next, click on “All Public Folders”. Then, click on “schools”. Scroll all the way down and click on “Swansea”. Finally, click on “Swansea Calendar”

When you first do this it will take several minutes to load all the items in the calendar. Be patient. Mark this page as a favorite so you can get to it with less clicks next time.

Once you’ve marked the Swansea Calendar as a favorite all you have to do is click on the calendar icon and then click on Swansea calendar in your folders list.